Room Booking System
Digicom recently completed the integration of Audio Visual Equipment at a client’s (Financial Firm) new office in Elm Park Business Park. This included the installation of:
- Large Format LCD Displays
- Video Conferencing
- Digital Signage
- Room Booking
This case study will focus on their Room Booking System.
Meetings Made Easy
With the Condeco Outlook Add-in, their employees can allow room searches, services, visitors and video conference bookings to be made from within their Outlook calendar. They can make the appointment in MS Outlook and invite appropriate attendees. By clicking on the room booking icon in the appointment window they’re able to search for a room and book it right there and then.
The process now for our client is to Instantly book a room, start a meeting, or release a room using your badge or pin code. The screens are linked directly to our room scheduling software. They avoid meeting conflicts by displaying who booked the room and for how long. If a meeting overruns and no other bookings have been made, the host can extend the current meeting straight from the screen.
Real Time Data
The firm can now gather essential information on how rooms are being used. That data is used to design work-space that enhances productivity while reducing real estate costs. As their property requirements grow or change, they can use this data to develop long-term strategies.
For further information on this system, or a demonstration, please do not hesitate to contact us. A similar solution will also work on Gmail and Lotus Notes.