Challenges

Digicom recently completed the integration of Audio Visual Equipment at a client’s new office in Elm Park Business Park. This included the installation of:

  • Large Format LCD Displays
  • Video Conferencing
  • Digital Signage
  • Room Booking

 

This case study focuses on the Room Booking System in particular. In many companies, it can be a challenge to find and book meeting rooms. Room booking systems maximise meeting room usage and improve business efficiency.

Digicom Solution

Meetings made easy

With the Condeco Outlook Add-in, employees can allow room searches, services, visitors and video conference bookings to be made from within their Outlook calendar. They can make the appointment in MS Outlook and invite appropriate attendees. By clicking on the room booking icon in the appointment window they’re able to search for a room and book it right there and then.

The client can now instantly book a room, start a meeting, or release a room using a badge or pin code. The screens are linked directly to the room scheduling software. They avoid meeting conflicts by displaying who booked the room and for how long. If a meeting overruns and no other bookings have been made, the host can extend the current meeting straight from the screen.

Benefits

Real Time Data

The firm can now gather essential information on how rooms are being used. That data is used to design workspace that enhances productivity while reducing real estate costs. As their property requirements grow or change, they can use this data to develop long-term strategies.

A similar solution will also work on Gmail and Lotus Notes.