2024 Guide to Choosing the Right Video Conferencing Hardware

As businesses continue to embrace flexible working in 2024, the growing use of video conferencing remains a key part of this shift. 

With various video conferencing solutions available, the challenge is finding one that fits your unique business needs. 

In this article, we’ll explore some of the best video conferencing hardware for businesses in 2024. 

Why consider video conferencing solutions?

Video conferencing is a vital tool in participating in the virtual meetings that take place day to day in the business world. Allowing individuals, teams, and different companies to synchronise in real time. 

Video conferencing makes communication better, visually seeing body language and facial expressions makes conversations more engaging and clear. It also provides a cost-effective, timely and efficient way to encourage personal connections and builds trust. 

By using a robust video conferencing solution and specialist AV set up, you can overcome the following challenges:

  • Bad Connectivity: Don’t let a lagged conference call slow you down. Keep collaborating with cutting edge tech to enable smooth internet connections. 
  • Incompatible Software: Choose a software that lets you make calls, host video conferences, and text your team in one place. 
  • Security: Safeguard your data during online interactions. Opt for video conferencing software with security features like password-protected meetings. 

With all these benefits, embracing video conferencing is a game-changer for communication, collaboration, and business growth.

What are the things I should consider when choosing a video conferencing hardware?

Before diving into the specifics, let’s take a moment to address some key considerations when exploring video conferencing hardware:

Ease of Use

Making your video conferencing experience smooth and stress-free is all about simplicity.  Fortunately, with the latest tech advancements in video conferencing equipment or audio visual software, you can enjoy a user-friendly, hassle-free experience. 

Compatibility 

Whether you’re on Zoom Rooms or Microsoft Teams Rooms, try to choose hardware that seamlessly integrates with software used across your organisation. 

Number of participants 

Consider how many individuals will participate in your video conferencing sessions. For larger groups, you might require a wider field of view, HD quality, and additional features. 

The number of people will impact your choice of webcams and the number of microphones needed.

Type of meeting

Figure out what kind of meetings you’re having – whether it’s something tricky like launching a new product or simply brainstorming ideas.  If you’re working together from different locations, try to buy microphones with noise cancellation to tackle any background noise.

Budget

Set aside a clear budget for your video conferencing equipment. Remember to discuss your payment options – whether it’s a one-time payment or a recurring fee – it’s key info for your planning and investment

Many of our clients find AV as a Service a better solution for flexibility. 

Acoustics

Check out the acoustics in your room to keep the communication crystal clear. Pick a microphone that suits your room’s style, especially if you live in busy street noise or closeby events.

What hardware is needed for video conferencing?

If your work involves video conferencing, especially with clients and prospects, ensuring top-notch audio and video quality is crucial. 

Here’s a quick rundown of our top must-have hardware for a seamless experience.

A quality camera

When it comes to cameras, relying solely on built-in laptop webcams may fall short for client or stakeholder meetings. 

Elevate your visual presence with HD or even 4K fidelity cameras equipped with adjustable viewpoints, wide angles, and remote controls for enhanced flexibility. Ensure you have the right cables and dongles for your conference room setup.

Headphones 

Great for meetings in communal workspaces, headphones provide a more personal and focused audio experience. Plus, they help cut out any background noise and echo during video calls, ensuring your meetings are clear and hassle-free. 

Speakers

Picking the right external speakers can make a big difference to audio quality in meeting rooms. Consider your office environment – for open spaces, go for speakers with clear and balanced sound to fill the room without being too overpowering. In smaller offices, compact and directional speakers may be your best bet for a focused audio experience. 

Microphones

Communication is key during meetings, and having top-notch microphones makes all the difference. Choose the right mic for the right space. For instance, conference room mics need a 360-degree range of pickup to capture everyone’s voice. Opt for headsets with noise-suppressing mics, ensuring clarity even in busy environments.

TV Display Units

Choosing the ideal display unit is key to making a lasting impression. TVs, monitors, and projectors each offer their unique strengths to meet your business needs.

For clear visuals in smaller settings consider high-quality TVs and monitors. If you’re hosting larger meetings, projectors might be the better choice. Ideal for big venues and conferences, their expansive projections transform any space, capturing the attention of bigger audiences. 

What is the best hardware for business?

Now that we’ve checked off the must-haves, let’s dive into the latest video conferencing technology options for your business.

1) Zoom Rooms

Zoom Rooms is a great choice for those who want to create a physical conference room. It’s dynamic, super user-friendly, and brings a lot to the table.

Key Features:

  • Interactive whiteboarding with screen sharing and annotation.
  • Wireless functionality for a cord-free environment.
  • Effortless content sharing.
  • Quick setup time for increased efficiency.
  • Simplified scheduling for seamless coordination.
  • Centralised room management through a single portal.

Best for: organisations seeking dynamic and user-friendly conference room solutions suitable for various team sizes.

2) Microsoft Teams Rooms

Microsoft Teams Rooms transforms meeting spaces into Microsoft Teams-enabled environments, providing an easy and user-friendly approach to conference call meetings.

Key Features:

  • Content camera with intelligent capture for enhanced visuals.
  • Proximity detection for convenient user interaction.
  • One-touch join for quick and easy meeting initiation.
  • User-friendly and adaptable interface.
  • Wireless functionality for flexibility.
  • Seamless screen sharing for effective collaboration.

Best for: businesses looking for an integrated and adaptable solution for Microsoft meeting spaces, ideal for large teams.

3) Poly (formerly Polycom) Studio R30

Poly Studio R30 is an intelligent video conferencing solution with a wide-angle view, AI-powered smart camera technology, powerful speakers, and easy plug-and-play features.

Key Features:

  • 4K resolution camera with a 120° field of view and built-in microphone array with noise cancellation.
  • Poly directorAI for automatic tracking and professional-quality group framing.
  • Simple design for easy mounting on any PC or TV with additional flexibility for wall or tripod mounts.

Best for: small conference spaces.

4) Logitech MeetUp Camera

Logitech MeetUp is a compact and budget-friendly video conferencing camera designed for small conference rooms, providing incredible audio and visual experiences.

Key Features:

  • Incredible Audio and Visual Experience: RightSound™ technology, beamforming mic array, and RightSight™ computer vision for automatic camera adjustments.
  • Centralised management and analytics with Logitech Sync.

Best for: small conference rooms.

5) NexiGo Meeting 360

NexiGo Meeting 360 provides a 360° panoramic view of the entire meeting room with dual 195° lenses, ensuring everyone is visible.

Key Features:

  • AI tracking for focused speaker views and five different display modes.
  • Simple plug-and-play setup compatible with various video conferencing software.

Best for: large meeting rooms and round table conferences.

6) Logitech BCC950

Logitech BCC950 is an all-in-one video conferencing equipment designed for small businesses, featuring an HD camera, built-in speakerphone, and plug-and-play webcam.

Key Features:

  • Maintains eye-level contact with team members through a robust base and extended stem.
  • All-in-one video conferencing system with crisp audio from a full duplex speakerphone and HD video from a motorised camera.
  • Works seamlessly with popular tools like Skype, Google Meet, and Zoom.

Best for: private offices and home offices.

7) AVer CAM340+

AVer CAM340+ is a portable and lightweight video conferencing camera that offers a modern communication experience for your meetings and conferences.

Key Features:

  • 120° wide field of view perfect for huddles and conference rooms to ensure everyone is seen.
  • 4K Ultra HD Resolution with a 4X steady zoom for a top-notch meeting experience.
  • Super audio quality with a uni-directional microphone that cancels noise for a crisp experience.

Best for: huddle rooms and conference rooms.

8) Toucan 360

Toucan 360 is an all-in-one video conferencing system with a detachable 360° conference camera, premium microphones, and a user-friendly touch panel.

Key Features:

  • A powerful 4-in-1 camera setup capturing every corner of the room.
  • Intuitive controls for power, bluetooth, volume, and view modes.
  • 8 noise-cancelling microphones and a 5W speaker for excellent audio output.

Best for: large meeting rooms.

9) Kandao Meeting Pro

Kandao Meeting Pro is an AI-powered video conferencing equipment with a 360° lens, hi-fi speakers, and omni-directional microphones.

Key Features:

  • 360° camera with various display modes, 1080P HD output, and premium microphones.
  • Security with data protection that prevents information leakage.
  • Compatible with major video conferencing platforms.

Best for: medium and large conference rooms (8 to 12 people)

10) Meeting Owl 3

Meeting Owl 3 by Owl Labs features a unique design with a 360° camera, mic, and speaker, providing an immersive hybrid meeting experience.

Key Features:

  • Collaborate better with a 360° field of view.
  • Compatible with various digital workspace tools and accessories.
  • Quick setup with compatibility for popular digital workspace tools.

Best for: medium to large conference rooms (3 to 8 people).

So, what one is the best? 

In summary, choosing the right video conferencing hardware for your business in 2024 is key for smooth communication in your business. 

From cameras and headphones to speakers and microphones, having the right tools will enhance your virtual meetings. Throughout this article, we’ve listed some useful options for different business needs, like Zoom Rooms for slick conference setups, Microsoft Teams Rooms for easy Microsoft integration, and Poly Studio R30 for smart small spaces.

Logitech MeetUp, NexiGo Meeting 360, Logitech BCC950, AVer CAM340+, Toucan 360, Kandao Meeting Pro, and Meeting Owl 3 all bring something unique to the table too. Whether you’ve got a big conference room or just need a setup for your home office, there’s hardware for everyone.

Want help to get started? 

With over 25 years of expertise, we specialise in crafting customised meeting spaces and providing solutions for optimal work-from-home technology. If you’re looking to navigate workplace modernization, relocate offices, meet return-to-work deadlines, or simply look to ease the AV burden on your IT team, we’ve got you covered. 

Our support enables your company to seamlessly collaborate and adapt to remote and hybrid work, powering the potential of your people, places, and workspaces. 

Keen to learn more? Reach out to us today for premium solutions in AV and hybrid working tech!